Personal Assistant to the CEO Job at the People Practice

The People Practice - Our client, Pan-African organization investing in the inclusion of Women, is recruiting to fill the position below:

Job Position: Personal Assistant to the CEO

Job Location: Lagos
Employment Type: Full-time

Description


  • Our client is looking to hire a Personal Assistant to the CEO who will support the CEO's office with various administrative tasks, gaining hands-on experience in executive-level operations.
  • This role offers an excellent opportunity to learn about corporate administration, project management, and executive support functions.
  • The selected candidate must be tech-savvy with a knack for productivity tools, be curious and driven, and highly organized.

Responsibilities
Administrative Support:

  • Facilitate the scheduling and coordination of meetings, appointments, and travel arrangements for the CEO.
  • Prepare, organize meeting agendas, materials, and notes, and effectively manage the CEO’s calendar.
  • Manage and organize digital files, documents, and correspondence.
  • Maintain a high level of discretion and professionalism in all interactions, both internal and external.
  • Coordinate with other departments to ensure smooth operations of the CEO’s office.

Project Management / Research Support:

  • Support the CEO’s team in the planning and execution of special projects.
  • Track project progress and provide regular updates to the CEO.
  • Assist in the preparation of reports, presentations, and other project-related documents.
  • Conduct research on various topics as assigned by the CEO and prepare reports based on research findings.
  • Compile and analyze data to support decision-making processes.

Learning and Continuous Development:

  • Keep abreast of best practices and industry trends related to high-level corporate operations.
  • Seek feedback and guidance from Line Manager and team members to enhance skills and knowledge.

Qualifications

  • Bachelor's Degree in a relevant field such as Business Administration, Social Sciences, or a relevant discipline.
  • Minimum of 1-2 years of experience in Office Administration or Executive Support preferred.

Must have skills:

  • Strong written and verbal communication skills, with the ability to articulate ideas clearly and persuasively.
  • Detail-oriented with exceptional organizational skills and the ability to manage multiple tasks and deadlines.
  • Strong interpersonal skills and the ability to build relationships with potential partners.
  • A proactive and self-motivated attitude with a willingness to learn and take initiative.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with project management tools.
  • Demonstrated ability to work both independently and collaboratively in a team environment.
  • Passion for social impact and an interest in the nonprofit sector.
  • High level of integrity and ability to maintain confidentiality.
  • Strong work ethic and commitment to excellence.