Administrative Assistant Job at U.S Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Position: Administrative Assistant

Announcement Number: Abuja-2024-063RA
Job Location: Abuja
Work Schedule: Full-time - 40 hour per week

Summary

• We are seeking eligible and qualified applicants for the Administrative Assistant (Management Staff Aide) position in the Management Office. 
• The U.S. Mission in Nigeria supports Diversity, Equity, Inclusion and Accessibility (DEIA). All genders are welcome to apply.

Duties

• The Management Section is responsible for all administrative services to Embassy Abuja and Consulate General Lagos, a mission composed of 220 USDH and 900 LE Staff with 12 other agencies.
• This position serves as Management Staff Aide to the Management Counselor (MC) and Management Officer (MO) and also performs the full range of logistical, administrative, and oversight duties needed to support the work and responsibilities of the supervisors and performs project work as needed.

Education Requirements

• Bachelor's Degree in the Liberal Arts, Business Administration, or Public Administration is required.

Experience:

• Five (5) years of experience working in an administrative, managerial, or policy-related position for the U.S. Government or a large established multinational organization is required.

Job Knowledge:

• Strong knowledge of English grammar and business writing is required.  Excellent understanding of visits or large event support is required. 
• Strong understanding of the Department's core hierarchy and its top officials is required. 
• Detailed knowledge of Management and Department policies and practices (i.e., gifts, vehicle use, expediter use, procurements, overtime, allowances, ethics, etc.) is required.
• Good understanding of procedures and practices at Nigerian Government Ministries especially the Ministry of Foreign Affairs (MFA) is required.

Skills And Abilities:

• Must be an excellent writer, both as an editor and drafter. 
• Excellent command of grammar, punctuation, and spelling is required. 
• Excellent knowledge of U.S. Government and Mission policies and Embassy procedures is required. 
• Excellent interpersonal skills is required. 
• Must be a proficient user of Microsoft Office Applications (Word, Excel, Outlook, PowerPoint) and internet. Good numerical skills required for reviewing Representational, ORE, and Consulate vouchers are required.

Salary
USD $53,043 / Per Year.