Administrative Assistant / Personal Assistant (PA) Job at AIM Consultants Limited

AIM Consultants Limited is a privately owned Nigerian company established in Lagos, Nigeria in 1979, and has since grown to become one of the leading integrated Consultancies in the Country. AIM is registered with the Corporate Affairs Commission with Certificate of Incorporation R.C. 30821 and is Certified ISO 9001: 2015. AIM exports Consultancy services to Sub-Sahara Africa and has a work force of over 220 colleagues around Nigeria and at project sites. AIM is registered with all the regulatory bodies namely: The Council for Regulation of Engineering in Nigeria (COREN), The Town Planners Registration Council of Nigeria (TOPREC), The Quantity Surveyors Registration Board of Nigeria (QSRBN) and The Architects Registration Council of Nigeria (ARCON).

We are recruiting to fill the position below:

Job Position: Administrative Assistant / Personal Assistant (PA)

Job Location: Victoria Island, Lagos

Job Description

• The Administrative Assistant / PA is responsible for providing personalized secretarial support, handling various administrative, logistical and personal tasks in a well-organized and timely manner.

Responsibilities

• Administrative Support - Managing calendars and scheduling meetings and appointments
• Task and Time Management - Prioritizing and managing multiple tasks to ensure deadlines are met.
• Attend meetings and taking minutes
• Following up on action points from meetings.
• Devising and Maintain office filing system.
• Making travel arrangements and itineraries on behalf of line manager.
• Conducting/Preparing research as requested.
• Communication Management - Drafting, Typing and editing correspondences
• Handling personal tasks like making reservations, running errand, logistics.
• Sourcing Office supplies
• Prepare communications on behalf of the line manager.
• Handling confidential information
• Any other duties that may be assigned by the line manager

Qualification, Experience, Skills & Competences
Education and Work Experience:

• First degree (Bachelor) in Secretarial Studies, English or any other related discipline
• Minimum of three (3) years of relevant experience.
• Relevant professional qualifications

Competences and Skills:

• Excellent verbal and written communication skills
• Ability to multi-task
• Accurate reporting and planning skills
• Ability to proofread documents to a high standard
• Fast and accurate typing skills
• Proficiency in MS Office suite
• Excellent record keeping and file management skills.

Method of Application
Interested and qualified candidates should send their CV to: jobs@aim-consultants.com using the Job Position as the subject of the mail.