Executive Secretary Job at PCI Educational Consult Limited

PCI Educational Consult Limited, an HR and Recruitment agency is currently recruiting suitably qualified candidates to fill the position below:

Job Position: Executive Secretary

Job Location: Ibadan, Oyo

Job Brief

• We are looking for a competent Executive Secretary to support high-ranking officials in our company.
• You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
• Executive secretaries must be quick professionals with great time-management and multitasking abilities.
• It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Requirements

• Degree in Business Administration or relative field
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality.

Salary

• N30,000 - N50,000 monthly.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter to: hr@pciconsort.com using the Job Title as the subject of the email.