Facilities Management & Projects Officer Job at Polaris Bank

Polaris Bank was established by the Central Bank of Nigeria (CBN) on September 21, 2018 to offer commercial banking services to the Nigerian public. The bank commenced services on the same day, having purchased the assets and assumed certain liabilities of the defunct Skye Bank.With a footprint of over 350 branches across the country, Polaris Bank prides itself in delivering exceptional customer experience, leveraging best in class/state of the art Information Communication Technology (ICT). By focusing on ICT solutions across multiple service delivery channels (mobile banking, ATMs, POS and online platforms) Polaris Bank maintains a pivotal role in the Nigerian banking industry, providing customers with simple, convenient and secured banking services.

We are recruiting to fill the position below

Job Position: Facilities Management & Projects Officer

Job Location: Victoria Island, Lagos
Job Type: Full-Time

Job Description

• We are currently sourcing for an experienced property administrator responsible for overseeing the management and maintenance of facilities, as well as coordinating and executing various projects within the Bank.
• This role ensures the efficient operation of the facilities and timely completion of projects to support the Bank’s goals and objectives.
• The role holder is responsible for overseeing maintenance and repairs, coordinating space planning
• and utilization, managing projects from initiation to completion, coordinating with vendors and contractors, budgeting, and reporting, and ensuring health and safety compliance.

Responsibilities
Facility Management Strategy:

• Implement a comprehensive facilities management strategy aligned with the bank’s objectives, optimizing space utilization, cost efficiency, and employee well-being. 
• Ensure that the bank’s facilities meet regulatory, safety, and environmental standards.
• Source, select and appoint capable logistics vendors for ensuring secure, quick, and flawless order processing.
• Apply proper knowledge of workplace ergonomics to design a safe, effective, and efficient workingenvironment for the bank.
• Develop delivery plans to optimize the movement of goods and materials throughout different business and operations units.
• Implement supply chain management system to support the movement of equipment, tools, and materials across different locations. 
• Provide a safe environment for customers and employees. 

Project Management:

• Oversee the planning and execution of facility-related projects, including renovations, expansions, and relocations.
• Develop project timelines, budgets, and resource allocation plans, ensuring projects are completed on time and within budget. 
• Define project scope, goals, and objectives
• Apply project management methodologies to small projects. 
• Understand and interpret project documentation.
• Work with cross-functional teams to ensure seamless project execution and minimal disruption to operations.
• Lead and motivate project teams.
• Resolve project conflicts and make decisions under pressure.
• Adapt to change.
• Communicate effectively with project stakeholders. 

Vendor Management:

• Monitor vendor performance and ensure compliance with service level agreements and cost efficiency targets.
• Regularly evaluate vendor performance and identify opportunities for improvement
• Manage vendor relationships for specialized purchases. 
• Liaise with vendors as required.
• Optimize space utilization through effective workplace design and layout planning, fostering collaboration, productivity, and employee well-being.
• Ensure that workspace configurations align with the bank’s operational needs and employee preferences.
• Develop plans for specific business initiatives with vendors.
• Ensure vendor relationship /agreements bring in full benefits to Polaris Bank.
• Manage relationship with major vendors and drafts/approves contracts for major renovations, purchases/acquisitions.
• Have extensive hands-on experience with managing vendors.
• Space Utilization and Workplace Design:
• Regularly assess and adjust space allocation based on changing requirements and business growth.

Qualification and Experience

• Bachelor's Degree in Real Estate, Business Administration or a related field is preferred.
• 3 – 8 years of cognate experience in a related role.
• Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field.
• Additional academic qualification is an added advantage.
• Relevant professional qualification is an added advantage. E.g., CFM FMP, PMP, NEBOSH.