Head, Techlog Contracts & Purchasing Job at Maventeq Systems Limited

MAVENTEQ SYSTEMS LIMITED - Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:

Job Position:  Head, Techlog Contracts & Purchasing

Job Location: Lagos 

JOB RESPONSIBILITIES

• Active contracts 120 estimated at $2,500m and Annual turnover $1,000m via 120 orders;
• Decentralised Purchases estimated at $0.08m via 80 orders
• Approximately 16,000 registered suppliers and 100 new supplier applications per year.
• Importation 1,400 Tons Sea Freight and 10 Tons of Air Freight, via 1400 importation files.
• Supervised staff: 3
• C&P Business Tools including UNISUP, CONTIKI, ARIBA, AVL, e-TRACE & NIPEX
• CONTACTS: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments, Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties

ACTIVITIES:

The job holder manages the contract compliance

• Ensure that company’s Contractual Policies and applicable laws and regulations are adhered to, especially related to ethics and transparency
• Ensure that procurement Contracts and procedures comply with the standards of the company and the agreements with the partners
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... Are filed in line with the applicable procedures.
• Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.
• Ensure the application and respect of the procedures in the tender process
• Implement the Company’s Global Procurement (COMPANY’S) directives and governance within his / her team and technical duets.

The Job holder leads and organizes the Techlog contracts entity

• Work closely with Technical entity to create the contracts dossier in accordance with the contract award process and develop a clear definition of contractual process and responsibilities which includes:
• Preparation and issue of call for tender documents to approved bidders;
• Ensure approvals of the recommendation to award documentation;
• Negotiation and analysis of commercial bids;
• Directly take ownership and participate in complex contracts process.
• Supervise and ensure the contracting strategy is appropriate, transparent and justified on the subject to be presented to the Contracts Committees
• Establish and promote continuous improvement of Contracts practices, procedures & reference documentation
• Lead Duet and Triplet process with Metier partners and technical managers.
• Ensure an effective contracting process in cooperation with the Métier Partners, respecting the CA Metier system of reference, the local constraints, and the eventual « synergy » action plans defined by COMPANY’S.
• Ensure the maintenance of the necessary level of competencies for the realization of the service purchase
• Ensure the communication of good practices and lessons learned to COMPANY’S (REX) on contractual matters.
• Assist the Métier Partners for all contractual activities

The job holder manages the Contracts entity activities

• Manage the contracts processes correctly
• Receive requests or scope from requesting entities
• Organize call for tender or request for quotation
• Evaluate and negotiate offers, along with requesting entities
• Supervise the establishment of technical contracts, directly participate to the complex contracts and orders
• Ensures the establishment of suitable lists of potential bidders.
• Carries out contracting process in accordance with Company’s rules.
• Ensures that contracts are drafted in accordance with approved model contracts and contributes to their periodic review.
• Ensures that contracts are created and managed in UNISUP and in AGORA.
• Ensures effective use of tools and systems (Ariba, NIPEX, REX+, CMS) for optimum productivity.? Provide required support in the settlement of claims, arbitration and or lawsuits.
• Maintains a log of all savings generated for contracts in own domain and verify validation of such savings.
• Appropriates the Company’s Group initiatives such as Frame Agreements, e-procurement, Category Management and the likes.
• Manages a network of Vendors and relationship with relevant Stake holders such as NAPIMS, NCD, Department of Petroleum Resources and the likes.
• Monitor KPIs to ensure improvement of efficiencies
• Follow up with NC on all NCDMB processes, in particular to ensure issuance of NCCC for all NCDMB threshold contracts.
• Ensure global reporting of the Contracts team to the C&P management and to Company’s Métier.
• Perform any other tasks as assigned by his hierarchy

The job holder manages the purchasing entity activities

• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
• Analyses all PRs for adequate material specification, budget authorizations and cost centers to which the purchases are being charged
• Reviews all PRs assigned, select appropriate vendors for Call for Tender or e-RFQ/RFQ, receive and analyses quotes from vendors, recommends vendor for purchase order issuance, creates Purchase Order and insures follow-up till delivery point having due respect for Company’s Group as well as DW COMPANY’S laid down rules and procedures.
• Pay attention to COMPANY’S General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.

QUALIFICATIONS / EXPERIENCE REQUIRED

• A degree in Engineering, Business Management or Social Sciences (Preferably Purchasing & Supply).
• Membership of such bodies as the Chartered Institute of Purchasing & Supply or the Chartered Institute of Purchasing and Supply Management of Nigeria is desired
• 10 years Oil and Gas Industry experience with excellent knowledge of contracting is required
• Experience in leading teams is also a requirement
• Versatile in the use of MS office tools and related applications
• Must also be very analytical with ability to propose innovative and workable alternatives or solutions.

Method of Application

Interested and qualified candidates should forward their CV to: careers@maventeqsystems.com

Note that only candidates who meet the job requirements will be contacted