Admin/Facilities Officer

Prysm Investment Limited, a subsidiary of Finchglow Group, is currently recruiting suitably qualified candidates to fill the position below:

Job Position: Admin/Facilities Officer
Job Location: Lagos

Job Description

• We are looking to hire a Facility/Admin Officer to ensure the smooth running of the admin related issues in the organisation.
• You will be expected to manage the productivity of the office assistant and drivers.

Responsibilities
Responsibilities include:

• Maintains administrative staff by orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analysing variances.
• Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
• Prepare periodic reports on activities e.g expenses, projects etc., carried out in the department.
• Responsible for creating and implementing cost cutting strategies for the unit.
• Contributes to team effort by accomplishing related results as needed.

Qualifications & Skills

• Bachelor's degree with 0-2 years relevant experience
• Proficiency with the use of Microsoft office tools
• Good written & verbal communication skills.