Office Manager


Viisaus Technology Limited - At VIISAUS we are passionately curious about people and society. We deliver data and insights that make our complex world easier and faster to navigate, and inspire our clients to make smarter decisions. By using innovative technologies and data science, VIISAUS turns big data into smart data, enabling its clients to improve their competitive edge.

Our culture and values speak to placing our customers as priority, working hard, teamwork and being passionate about what we do (and having fun in the process!). Our Company is full of ordinary people with extraordinary minds who desire to do extraordinary things!

We are recruiting to fill the position below:

Job Position: Office Manager
Job Location: Lagos

Responsibilities

  • Supporting the service delivery process of the Company
  • Reviewing and performing supply requisitions, basic bookkeeping, filing, and clerical duties
  • Managing budgets and ensuring cost effectiveness
  • Performing analysis and forecasting
  • Reviewing utilities consumption and striving to minimize costs
  • Overseeing building projects, renovations or refurbishments
  • Helping the business to relocate to new offices and to make decisions about leasing
  • Drafting reports and making written recommendations
  • Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
  • Ensuring that facilities meet government regulations and environmental, health and security standards
  • Ensuring that basic facilities, such as power, water and heating, are well-maintained
  • Developing and maintaining relationships with vendors
  • Key Performance Indicators (KPIs) you will be measured on include:

Communication:

  • Budget Management & Monitoring
  • % of Admin Tasks Performed on Time
  • Business Travel/Event Management
  • Administration & Coordination
  • Maintenance costs
  • Relationship Management

Requirements

  • Possess a University Degree in Facility Management, Business Administration or relevant field
  • Have at least two years’ work experience in a similar role
  • Are well-versed in technical/engineering operations and facilities management best practices
  • Can maintain composure and confidence under pressure
  • Are able to function effectively in a variety of roles within a dynamic environment under minimum supervision
  • Enjoy the administrative challenges of supporting a dynamic office of diverse people and programs
  • Can manage complex tasks and prioritize competing demands in order to meet deadlines
  • Have great written, verbal communication skills, analytical and problem solving skills
  • Can organize, prioritize and are able to handle a complex, varied workload
  • Have knowledge of basic office software

We Offer

  • A competitive salary in a highly exciting organization
  • Health and dental insurance coverage
  • Annual Performance Bonus at management discretion
  • Monthly Pension Benefits
  • Group life Insurance
  • A fun and collaborative environment with driven team members
  • Work for an employee focused company that is building a great culture
  • Paid time off, Sick days and Holidays


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