Executive Assistant (Management Level) Job at Ascentech Services Limited

Ascentech Services Limited - Our client, a leading conglomerate in diverse sectors, is seeking to hire a seasoned professional to fill the position below:

Job Position: Executive Assistant (Management Level)

Job Location: Lagos
Employment Type: Full-time

Position Summary

  • An Executive Assistant to the Chairman whose responsibilities include enabling and enhancing the effectiveness of the company chairman by providing qualitative management support and representing the executive to others.

Key Outputs / Deliverables

  • Support (and sometimes drive and lead) projects and improvement initiatives for the benefit of the Business.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Travel Management: Preparing and collating visits/travel schedules/ dates; flight bookings, prepares as required, reports of visits, processes expense claims for Line Manager only,
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive (if and when required). Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to other Functional Assistants; and following up on results.
  • Prepares presentations, writes reports, analyses data and other information as would be required from time to time

What Will Make You Successful?

  • Graduate and Postgraduate Degree i.e. HND / B.Sc / MBA / M.Sc
  • 5-10 years of continuous experience supporting a C-level Executive in a structured environment, preferably in the healthcare sector.
  • Exceptional in speaking and writing in English
  • Exceptional Listening and communication skills. Ability to follow instructions from your supervisor and your ability to understand those instructions with little or no follow-up. Also, the ability to relate messages or instructions to others.
  • Excellent interpersonal/people skills. Ability to work directly and indirectly with others and engage internal/external stakeholders in a manner that represents the brand.
  • Great Emotional Intelligence.
  • Organizational Skills: Ability to keep the working day in order. Scheduling meetings, travel plans, billing, etc. will all require you to have terrific organizational skills.
  • Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or presentations.

Method of Application
Interested and qualified candidates should send their CV to: cv@ascentech.com.ng using the Job Position as the subject of the mail.